When possible, hold your ceremony during months when the weather is more likely to cooperate in your region. Consider who you want to be the voice of your organization at the event.
While the default may seem to be your president or CEO, there are other great options to consider to vocally lead your ceremony. Think about other local leaders perhaps the mayor, a local news anchor or sports figure, etc. Hearing from key stakeholders adds to the experience for attendees. When necessary, provide some talking points, and always give them a time limit for their speech to keep the ceremony on track. Also assign who will be responsible for recognizing and thanking key players who are helping to move the project forward.
Provide an inviting and welcoming atmosphere for attendees and facilitate the flow of guests so everyone knows where to go and what to expect. Also consider parking attendants to direct attendees where to park vehicles, especially if your event is taking place in an open field or area without defined parking areas.
Also inform any greeters about potential media that may show up and let them know who to direct reporters to for interviews and to answer questions. Your groundbreaking could be considered a notable news event.
Alert reporters from local news outlets including radio, television and print. At least two weeks before should be the cut-off for sending. Include all people who made the project possible, i. Note: be sure to announce key people during your speech. Wolgast is a comprehensive general contractor located in Saginaw, Michigan. Media alerts should be sent at least four weeks ahead of the event to ensure they are able to provide coverage at your event.
Public officials should receive their invitations at least weeks ahead of time for coordination of schedules. If you are making your event open to the public as well, be sure to share your event details on various social media platforms to spread the word about your ceremony.
RSVPs can be managed via email, you could set up an online form or even use an event site like EventBrite to manage your attendee list. During the ceremony, it is important to thank your guests for attending the celebration as well as any local officials and notable attendees. After the ceremony is complete, be sure to send formal thank you notes to prominent guests. Refer to your guest list to help determine who you need to thank.
For extra coverage, share photos and video of your event on social media with a public announcement of gratitude for everyone who has helped make your project possible. Login Subcontractors Contact. Make sure it is set up and tested before the ceremony is set to begin. Arrange for trash receptacles, if applicable. Make sure they are inconspicuously in place before the event begins. Make nametags for all dignitaries attending the event so that they can be easily identified. Arrange for someone to greet them as they arrive and seat them.
Mark off the dig site with rope or flags to let people know specifically where to go. Make sure that all participants in the dig have a hard hat.
Be aware that such hats may be necessary for all participants if the ceremony is taking place within a designated hard hat area.
Make certain all participants are in their assigned places before the ceremony begins. Be sure they understand their parameters and the amount of time they have to speak. Call participants to order before the ceremony begins. Welcome everyone to the ceremony and introduce the first speaker when it is time to begin. Outline any logistic requirements such as the refreshment site or location of restrooms. Take pictures of the event as needed.
Another option is to arrange to get copies of photos taken by the press. Maintain the flow of the program from beginning to conclusion. If necessary, step in and extemporaneously speak to keep the program on track or to cover for any missing participant. Take care of cleanup once the event is concluded.
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